Which rental management software should a hire business use?
Once a hire business outgrows a diary and a spreadsheet, this is the decision it faces. The market splits cleanly between vendors who publish a price and let you sign up yourself, and vendors who require a sales conversation before they will tell you anything - which is usually a signal about the size of customer they are built for. We sell none of these and have no partnership with any of them.
Last reviewed 13 September 2026
Declare an interest: We compete with none of these, sell none of them, and have no partnership or affiliate arrangement with any of them. Every price shown is one the company publishes on its own site; where it says not published, that is because they do not.
HireHop
Cloud rental and equipment hire management software
- Who it is for
- AV and event rental, broadcast and production, construction plant hire
- How to join
- Self-service signup with a free trial
- Pricing
- Published. Starter free for one user; Professional 46 a month for the first user plus 23 a month per additional user, in pounds; Enterprise by quote
- Verification
- Not applicable - software rather than a marketplace
- Reviews
- Not applicable
Strengths
- +A genuinely free single-user tier, which is rare in this market
- +Transparent per-user pricing published in pounds
- +Broad feature set including barcode, QR, NFC and RFID scanning and accounting integrations
Limitations
- -The free tier is one user only, so it suits a sole trader and nobody else
- -Enterprise pricing is not disclosed
- -Positioned towards AV, event and construction rather than general equipment hire
Current RMS
Cloud rental management software
- Who it is for
- Rental businesses generally - equipment, AV and events
- How to join
- Free 30-day trial, no card required
- Pricing
- Published in pounds. First user from 59 a month, additional users 39 a month, with a discount for annual billing
- Verification
- Not applicable
- Reviews
- Not applicable
Strengths
- +Transparent per-user pricing including a pound figure rather than a converted one
- +Genuine trial with no card required
- +Support and training included rather than sold separately
Limitations
- -Per-user pricing scales quickly for a larger team
- -Feature differences between tiers are not clearly set out on the pricing page
Rentman
Modular cloud rental and operations platform
- Who it is for
- AV and event production, equipment rental, party and catering, media
- How to join
- Free 30-day trial, no card required
- Pricing
- Published, but in euros only. Platform base 39 a month, with add-ons for inventory, crew, quoting, tracking and history logs priced separately
- Verification
- Not applicable
- Reviews
- Not applicable
Strengths
- +Modular pricing means smaller operators pay only for what they use
- +Free seats for basic, non-power users
- +No card required to trial
Limitations
- -Pricing is published in euros rather than pounds, so a UK buyer is exposed to conversion and cannot compare directly
- -The add-on structure means there is no single headline number
- -The base platform fee is mandatory before any add-on is useful
MCS Rental Software
Cloud rental management platform
- Who it is for
- Hire businesses of all sizes - plant, events, portable sanitation, offshore and specialist hire
- How to join
- Book a demo. No self-service signup
- Pricing
- Not published - you have to contact them
- Verification
- Not applicable
- Reviews
- Not applicable
Strengths
- +Sector coverage well beyond the usual construction and AV focus
- +Long industry tenure and large claimed scale
Limitations
- -No published pricing and no self-service trial - sales-led only
- -Performance claims on the site are the vendor own figures rather than independently verified
Point of Rental
Rental management and ERP software family
- Who it is for
- Rental companies from small shops to global enterprises across many equipment sectors
- How to join
- Contact sales for a custom quote. No self-service trial found
- Pricing
- Not published as figures. The vendor states pricing is customised by business type, locations and users, with two users included as a base and volume discounts
- Verification
- Not applicable
- Reviews
- Not applicable
Strengths
- +Wide product range covering very different business sizes
- +Unbundled model, so you pay for the features and users you need
- +Includes a dedicated equipment inspection app
Limitations
- -Entirely quote-based, with no published figures
- -No free trial found
- -Very broad sector coverage can mean less depth than a niche competitor
inspHire
Rental management software spanning small business to enterprise
- Who it is for
- Equipment rental companies across construction, events, tool hire, powered access and cranes
- How to join
- Contact for a demo. No self-service signup found
- Pricing
- Not published - you have to contact them
- Verification
- Not applicable
- Reviews
- Not applicable
Strengths
- +Product range covering small firms through to multinationals
- +Sector-specific features including asset tracking and a customer self-service portal
Limitations
- -No published pricing and no self-service trial
- -Sales-led evaluation only, which is slower if you are a small operator
What the table actually says
- •Three of these publish a price and three do not. If you are a small operator, the ones that publish are the ones you can actually evaluate without spending a week on sales calls.
- •Per-user pricing is the usual model, which means your cost is driven by headcount rather than by fleet size. Work out your real user count before comparing anything.
- •A free trial with no card required is common enough here that you should not accept less.
- •Only one of these has a genuinely free tier, and it is capped at a single user - useful for a sole trader, not for a team.
- •Pricing published in euros rather than pounds is worth noticing: you carry the conversion, and the figure you compare is not the figure you pay.
Every figure here was taken from the named company's own published pages on the review date shown, and is linked. Pricing and features change - check the source before making a decision. Company names are the trademarks of their owners, used here to identify the services they refer to. If you run one of these and something is wrong or out of date, tell us and we will correct it.