Which vehicle rental management software is right for a UK car or van hire business?

UK car and van rental firms typically run bookings, fleet availability, contracts and payments through dedicated software rather than spreadsheets. This comparison sets out the published pricing, audience and review data for eight prominent vehicle rental platforms, from UK-based Coastr to long-established international names such as Rental Car Manager and TSD Rental. None of these tools generate new hire enquiries on their own; they organise the bookings a firm already has.

Last reviewed 13 September 2026

Declare an interest: GetBrent is one of the options below. Every other platform is described from its own published pages or dated independent sources, and each one is linked so you can check it.

GetBrent

This is us

Hire marketplace plus booking management - brings customers and takes their bookings

Who it is for: UK van, vehicle and equipment hire businesses
How to join: Free self-service listing in two minutes, or claim an existing one
Pricing: Free listing; booking requests from Ace, booking on your own website on Primo - see our pricing page. No commission
Verification: Companies House verification shown as a badge on the listing, plus owner claim
Reviews: Yes - review requests go to real enquirers and every review is checked before it appears

Why GetBrent

+Brings new customers searching locally, not just managing the ones you have
+Booking requests with your own availability, lead times and rates, and an instant price for the customer
+One line of code puts the same booking form on your own website

Source

Rental Car Manager

Cloud based car and van rental management software covering bookings, fleet control and website integration

Who it is for: Independent to large car, van and campervan hire firms, including UK operators, on a globally used platform
How to join: Free, fully functional demo/trial with no ongoing commitment, arranged through a demo request form
Pricing: Reported by Capterra UK, September 2026: starting around AUD 90 a month on a usage-based model, exact tier breakdown not published
Verification: Not applicable - software, not a marketplace
Reviews: Capterra rating 3.8 from 6 reviews, March 2025

Strengths

+Long track record dating back to the mid-2000s
+Scales from sole trader operations to large multi-branch fleets
+Direct web booking widget for integrating with an operator's own site

Limitations

-Small review sample on major UK review sites
-No pricing published on the vendor's own site
-Company is based in Australia/New Zealand, so support hours may not align with the UK

Source

Coastr

UK-based cloud vehicle rental and fleet management platform with a white-label booking website and app

Who it is for: UK and international car, van, EV and vehicle-subscription operators, from independent businesses to enterprises
How to join: Free trial on the Starter plan, or a personalised demo booked online for higher tiers
Pricing: Not published - you have to contact them (four tiers - Starter, Advanced, Expert, Enterprise - scale by users, branches and integrations, but no list prices are shown)
Verification: Not applicable - software, not a marketplace
Reviews: Capterra rating 4.9 from 16 reviews, April 2025

Strengths

+Headquartered in the UK with London and Edinburgh offices
+White-label booking website and app included from the entry tier
+Dedicated onboarding and account management on paid tiers

Limitations

-Fewer published reviews than some older, more established rivals
-Entry Starter plan is capped at 1 branch and 5 users
-No published price list, so cost comparison requires a sales call

Source

HQ Rental Software

Cloud based car and van rental software with fleet, booking and channel management tools

Who it is for: Small to mid-sized car and van rental businesses worldwide, including UK operators
How to join: Free trial, no credit card required, or a demo request
Pricing: Reported by Capterra, September 2026: USD 120 a month for Basic, USD 175 a month for Standard, USD 250 a month for Professional, Enterprise by quote
Verification: Not applicable - software, not a marketplace
Reviews: Not stated as a star rating; Capterra records a 4.8 out of 5 value-for-money score with most reviewers rating it good or excellent, September 2026

Strengths

+Rare example of a flat, published monthly price list in this category
+No credit card required to start a trial
+API access and channel management included from the Professional tier

Limitations

-Prices published in USD rather than GBP
-Some reviewers report unexpected extra fees
-No dedicated UK office stated on the vendor's own materials

Source

TSD Rental

Cloud based car rental and fleet management platform with digital agreements and damage documentation

Who it is for: Independent operators, franchise locations and dealership loaner fleets, with customers including major rental brands
How to join: Schedule a demo or request a quote through the website
Pricing: Not published - you have to contact them
Verification: Not applicable - software, not a marketplace
Reviews: Capterra UK rating 3.3 from 7 reviews, January 2025

Strengths

+Claims over 16,000 automotive businesses across 75+ countries
+Strong digital rental agreement and driver's licence scanning tools
+Established customer base including large, well-known rental brands

Limitations

-US headquartered (Massachusetts) with no stated UK office
-No pricing published on the vendor site
-Lower review rating and volume than some UK-focused rivals

Source

Rent Centric

Cloud based vehicle rental and car-sharing management platform with AI-driven automation

Who it is for: Car rental and car-sharing operators of varying sizes across many countries
How to join: Watch an online demo or contact sales for a guided walkthrough
Pricing: Reported by Capterra, May 2025: around USD 995 as a one-off feature fee, full plan structure not published
Verification: Not applicable - software, not a marketplace
Reviews: Capterra rating 4.5 from 46 reviews, May 2025

Strengths

+Higher review count than several category rivals
+AI-driven dynamic pricing and automated 24/7 support features
+Supports car-sharing models as well as traditional rental

Limitations

-Company HQ and any UK presence are not stated on its own site
-Pricing structure is unclear from published sources
-Marketing and case studies lean toward the North American market

Source

RENTALL (formerly Navotar)

Cloud based fleet and car rental management software with optional white-label booking website

Who it is for: Car, van and speciality vehicle rental businesses, generally with a fleet of at least around 10 vehicles
How to join: Request a tailor-made quote through an online form; no free trial advertised
Pricing: Not published - you have to contact them
Verification: Not applicable - software, not a marketplace
Reviews: Not stated - review data is split across its current RENTALL name and its former Navotar branding, with no single consistent recent rating found

Strengths

+Handles varied vehicle types including cars, RVs, buses and boats
+Tiered Essential/Business/Enterprise/Tailor-made structure
+Established product with years of history under its former Navotar name

Limitations

-Minimum fleet size of around 10 vehicles required for most customers
-No published pricing or currency
-Recent rebrand from Navotar may confuse buyers researching either name

Source

RentSyst

Cloud based car rental management software with digital contracts, e-signatures and GPS tracking

Who it is for: Small to medium car rental businesses internationally
How to join: 14-day free version available immediately after registration, no lengthy sales process
Pricing: EUR 55 a month flat for the Beginner plan (0-15 vehicles), then per-vehicle plans from EUR 2.00 to EUR 3.00 a vehicle a month depending on fleet size, Enterprise by quote for 401+ vehicles
Verification: Not applicable - software, not a marketplace
Reviews: Capterra rating 4.8 from 69 reviews, September 2026

Strengths

+Published, granular pricing scaled to fleet size in euros
+High review volume with strongly positive sentiment
+Free 14-day version available for very small operators

Limitations

-Per-vehicle pricing model can be harder to compare like-for-like with flat-fee rivals
-Not UK headquartered and pricing is in EUR/USD rather than GBP
-Fewer UK-specific case studies than Coastr or Rental Car Manager

Source

Bluebird Auto Rental Systems (RentWorks)

On-premise and cloud car rental management software with an optional dealership loaner module

Who it is for: Independent and multi-location car rental companies and dealership loaner fleets, mainly in North America
How to join: Book a demo through the website; no free trial advertised
Pricing: Not published - you have to contact them
Verification: Not applicable - software, not a marketplace
Reviews: Not stated - no consolidated star rating found on major UK review sites at time of writing

Strengths

+Over 30 years operating in the car rental software market
+Dedicated dealership loaner product (LoanerTrack) alongside RentWorks
+Flagship RentWorks product covers the full rental lifecycle

Limitations

-US-based with no evidence of a UK office or UK-specific support
-No pricing published on the vendor's site
-No prominent UK customer reviews found

Source

What the table actually says

•Most vendors here, including Coastr, TSD Rental, RENTALL and Bluebird, do not publish prices and require a sales call, while HQ Rental Software and RentSyst are exceptions with published monthly figures.
•Coastr and Rental Car Manager show the most UK-oriented activity among the group, while TSD Rental and Bluebird Auto Rental Systems are US-headquartered products used internationally without a stated UK office.
•None of the eight tools advertise lead-generation or new customer acquisition features; all of them focus on managing bookings, fleets and payments for hires a firm has already taken.

Every figure here was taken from the named company's own published pages on the review date shown, and is linked. Pricing and features change - check the source before making a decision. Company names are the trademarks of their owners, used here to identify the services they refer to. If you run one of these and something is wrong or out of date, tell us and we will correct it.